Who We Help in the Events Industry

What We Offer

Scheduling system where exhibitors can make bookings for their vehicles


Reduced queues, congestion and wait times


Eliminates the need for a marshalling yard near the venue

Real-time insight into availability of resources and drop-off time slots


Security: Approval process and the ability to see who/what is on site


Lower CO2 emissions

Venue Managers

A dedicated account manager on hand to help out


Analytics around journeys, punctuality and on-site capacity


Ability to change the capacity of loading areas


Access useful statistics about all incoming deliveries and plan staff hours accordingly


Use CO2 emission savings to help draw new events to your venue

Event Organizers

Able to see who is booking at what time and when they are arriving


Able to add bespoke information to guide the exhibitor to the venue/ location within the venue


Ability to plan ahead access times for different user types and allow early access if necessary


Liaise with the event contractor for forklift services


Take data in the appointment system to add staff at the check-in area if needed


Use last year’s drop-off data to plan how many days setup and breakdown will take this year

Traffic Management

See when the busiest times and days are


Able to plan marshalling on the docks/ loading bays/ access points


Oversee security measures


Plan staffing needs in advance


Plan ahead for how many staff will be needed during specific parts of the day by knowing when all incoming drop-offs are occurring


Check-in becomes a breeze with our tablet and mobile app, eliminating the need for clipboards full of paper forms


They know what time they are to arrive at the venue


Access to customer support team to help guide users through the booking system and assist with any issues


Less stress for exhibitors with limited queuing when accessing the venue




Allow exhibitors/drivers access to the venue with minimal queuing


Save time, money and CO2 emissions with drivers getting in and out of the venue quicker

Local Community

The local community benefits when Voyage Control is used because it reduces traffic congestion and impact on the surrounding areas throughout the construction process


Reduce scenarios where trucks queue on the street causing traffic jams

Why Use Us?


Know what vehicles are onsite with a complete audit trail

Happier Customers

Reduce queuing time and save your visitors time and money

Data and Analytics

Insight into your operations with powerful and easy to use dashboards

Operations ExecutiveGlobal Exhibitions at Informa

VP of OperationsMetro Toronto Convention Center

Operations ManagerGlobal Exhibitions at Informa

Success Stories 

Voyage Control’s platform has been used at several venues across the globe. We’ve been able to help venues reduce congestion, improve productivity, and overall operate more efficiently. From Exhibition Halls, Convention Centers, Theaters, and more, we’ve helped our clients figure out how best to handle delivery scheduling and resource management. We’ve even successfully helped clients win awards by enhancing their operations, partly through making their logistics more environmentally friendly.

  Vitafoods Europe

Informa, the event organizer at Vitafoods Europe, was experiencing traffic congestion and a lack of visibility into vehicles and deliveries. This led to a lack of opportunity to analyze which exhibitors were arriving on site, on time, along with confusion around the loading areas.

We worked with Informa to apply our platform to reduce wait times and traffic queues at the event. Currently, all contractors and exhibitors are pre-scheduling their deliveries before showing up at the door, allowing drivers better site access and thus, reduced wait times. With a better handle on keeping a smooth stream of deliveries going, the whole process has become more cost effective. Read the case study by clicking on the image to the right!

Antwerp Expo

Antwerp Expo was having issues with congestion on-site and dealing with long queues at their venue. They found Voyage Control and adopted it as a means to help solve this problem. We looked into their current site setup and implemented our scheduling software for all exhibitors to book their drop-off appointments ahead of time.

After onboarding the event center, we set manageable capacity limits for the loading bay and were thus able to reduce the instances of trucks queuing up outside the downtown venue, a big plus for the local community. We were even able to calculate significant CO2 reductions as trucks spent less time idling outside the venue. Read the case study here!


If you are interested please drop us a line at sales@voyagecontrol.com