Who We Help in the Events Industry

What We Offer

Scheduling system where exhibitors can make bookings for their vehicles

 

Reduced queues, congestion and wait times

 

Eliminates the need for a marshalling yard near the venue

Real-time insight into availability of resources and drop-off time slots

 

Security: Approval process and the ability to see who/what is on site

 

Lower CO2 emissions

Venue Managers

A dedicated account manager on hand to help out

 

Analytics around journeys, punctuality and on-site capacity

 

Ability to change the capacity of loading areas

Examples

Access useful statistics about all incoming deliveries and plan staff hours accordingly

 

Use CO2 emission savings to help draw new events to your venue

Event Organizers

Able to see who is booking at what time and when they are arriving

 

Able to add bespoke information to guide the exhibitor to the venue/ location within the venue

 

Ability to plan ahead access times for different user types and allow early access if necessary

 

Liaise with the event contractor for forklift services

Examples

Take data in the appointment system to add staff at the check-in area if needed

 

Use last year’s drop-off data to plan how many days setup and breakdown will take this year

Traffic Management

See when the busiest times and days are

 

Able to plan marshalling on the docks/ loading bays/ access points

 

Oversee security measures

 

Plan staffing needs in advance

Examples

Plan ahead for how many staff will be needed during specific parts of the day by knowing when all incoming drop-offs are occurring

 

Check-in becomes a breeze with our tablet and mobile app, eliminating the need for clipboards full of paper forms

Exhibitors

They know what time they are to arrive at the venue

 

Access to customer support team to help guide users through the booking system and assist with any issues

 

Less stress for exhibitors with limited queuing when accessing the venue

 

 

Examples

Allow exhibitors/drivers access to the venue with minimal queuing

 

Save time, money and CO2 emissions with drivers getting in and out of the venue quicker

Local Community

The local community benefits when Voyage Control is used because it reduces traffic congestion and impact on the surrounding areas throughout the construction process

Example

Reduce scenarios where trucks queue on the street causing traffic jams

Why Use Us?

Security

Know what vehicles are onsite with a complete audit trail

Happier Customers

Reduce queuing time and save your visitors time and money

Data and Analytics

Insight into your operations with powerful and easy to use dashboards

Operations ExecutiveGlobal Exhibitions at Informa

VP of OperationsMetro Toronto Convention Center

Operations ManagerGlobal Exhibitions at Informa

Success Stories 

Voyage Control’s platform has been used at several venues across the globe. We’ve been able to help venues reduce congestion, improve productivity, and overall operate more efficiently. From Exhibition Halls, Convention Centers, Theaters, and more, we’ve helped our clients figure out how best to handle delivery scheduling and resource management. We’ve even successfully helped clients win awards by enhancing their operations, partly through making their logistics more environmentally friendly.

  Vitafoods Europe

Informa, the event organizer at Vitafoods Europe, was experiencing traffic congestion and a lack of visibility into vehicles and deliveries. This led to a lack of opportunity to analyze which exhibitors were arriving on site, on time, along with confusion around the loading areas.

We worked with Informa to apply our platform to reduce wait times and traffic queues at the event. Currently, all contractors and exhibitors are pre-scheduling their deliveries before showing up at the door, allowing drivers better site access and thus, reduced wait times. With a better handle on keeping a smooth stream of deliveries going, the whole process has become more cost effective. Read the case study by clicking on the image to the right!

Contact

If you are interested please drop us a line at sales@voyagecontrol.com

twitter
fbook
IG
LinkedIn